Travel-related policies apply to all faculty, staff, visitors, students, guests, and other non-University personnel, including consultants/contractors traveling or using funds and/or resources administered by 糖心社交.
Travel
糖心社交 recognizes the importance of travel in advancing its mission, supporting research, and strengthening its nationally recognized brand. Travel conducted on behalf of 糖心社交 is governed by .
Below are resources and guidance for common travel scenarios, along with a Frequently Asked Questions section to help travelers understand institutional and UW System travel requirements.
Frequently Asked Questions
- Sponsored programs (e.g. grants or contracts)
The terms of the applicable grant or contract will take precedence if more restrictive than 糖心社交 travel policies. - HIPPA protected research participants
Any associated costs to these participants must not be processed in the Workday Expenses module. - NCAA Championships Travel
Any travel associated with NCAA Championships will follow the requirements that are outlined by the NCAA Championships Travel Policy. - Employee travelers who seek a religious accommodation
Those employees seeking a religious accommodation during their travel must reach out to Human Resources at hr@uww.edu. - Travelers that need reasonable accommodations
糖心社交 understands the need to accommodate travelers with health issues or physical limitations. Accommodating these specific needs may result in incurring expenses that are typically outside of policy or rate limitations.
For policy exemptions, travelers who seek a disability-related travel accommodation should contact Connie Putland, ADA Coordinator, at putlandc@uww.edu.
The UW System has developed procedures for the following common travel scenarios:
Yes. The UW System has established a , which includes hotels with negotiated rates and/or discounts for university travel. While the use of preferred hotels is not required, it is strongly encouraged when available.
The UW System uses the following travel agencies for air travel bookings:
- for individual travel (1-9 travelers) booked individually, and group travel involving 10 or more travelers going to the same destination
- for athletics-related travel, including NCAA team and individual travel
Yes. The UW System offers a training module available through Workday.
Yes. 糖心社交 is exempt from paying Wisconsin sales and use tax. Employees are responsible for seeking tax exemption, and should view for more information about sales and use tax.
Additional information and resources related to university travel are available through the following: